Accounting main menu > Accounts Receivable > Print Invoices

Filter fields previously located at the top of the queue have been moved to the Filter fly out tab on the left side of the screen.  Additionally, a Print History tab has been added to the queue where users may view previously printed invoices along with date printed.

Print Invoice from the Invoice to Print Queue:

1. Highlight the invoice lines you would like to print
2. Click on the PRINT icon
3. Select Print Selected Invoices. The highlighted invoices will display in a pop up window “Invoices to Print”
4. Select merge option from the Merge Invoices drop down menu. Merge options include: Merge All Into Single File, Merge By Customer Type, and Don’t Merge
5. Click Run button. A pop up window will appear asking if you are ready to post.  Select Yes to post these invoices immediately (these invoices will be removed from the Invoices to Print Queue), or No if you intend to post at a later time (these invoices will remain in the Invoices to Print Queue)

Email Invoice from the Invoice to Print Queue

1. Highlight the invoice lines you would like to email
2. Click on the PRINT icon
3. Select Email Selected Invoices. A pop up window will open asking if you would like to send an individual email per row (line item)
4. Click Yes (each email will be sent in a separate email), or No (all selected invoices will be sent in a single email)
5. An Invoices to Email window will open. Previously selected invoices will display in a grid.  Note that Report, Contact and Email may be edited at this time directly in the grid.  Email is only required if you intend to auto send emails (Auto Send flag below grid).  If Auto Send is not selected, Contact and Email will auto populate based on the invoice information.  If you wish to merge selected invoices into one, check the Merge Invoices flag below the grid
6. Click Run button. A Send Email form will open
7. Complete sender and recipient fields. Note:  A PDF copy of the Invoice is already attached to this email
8. Click the SEND button

Review Invoices to Print Queue print history:

1. On the Invoices to Print Queue, open the Print History tab. The grid displays all printed and emailed invoices.
2. To view posting information on these invoices, click on the invoice number in the Invoices column. The invoice will open in a new window, and posting entries may be viewed on the AR Journal tab.  If multiple invoices were merged during the printing process, and more than one invoice number appears in a field on the Print History tab, clicking on the cell contents will open all invoices listed there