Project Work in Process and Change Orders v23.02
In this MasterClass webinar, we continue our Project Management series with discussion and Q360 demonstrations of Project Status / Work in Process (WIP) reports, forecasting and change orders (ICO / CCO).
This webinar was recorded on January 24, 2024.
Agenda:
- Introduction | 03:28
- Discussion between Brad Malone and Andrew Ashbury on why Work in Process and Change Orders are critical to the project management process
- Planning for the future
- Tracking progress
- Recap on Scheduling and Assignment | 04:58
- Scheduling, labor effort, Gantt Chart
- Assignments, Assignees, Completion
- Work in Process (WIP) and Demonstrations | 12:33
- Actual data comparison to baseline
- Difference between status, progress and forecasting
- Estimate-to-Complete
- Analyze project performance / variance – Gantt Chart
- Work in Process (WIP) Demo | 19:09
- Project Status Report (Projects > Quick Views > Project Status) | 20:07
- Project Profit Tab – Projected, Actual, Remaining, Earned, Budgeted columns | 23:24
- Project WIP Q0060 | 26:37
- Project WIP – Template LD Report Q0291, add an event from the report’s Extended Menu | 30:47
- Poll 1: How effective is your WIP process? What Challenges does your company face? | 33:38
- Change Orders Discussion and Demo
- Customer Change Orders (CCO) | 35:50
- Internal Change Orders (ICO) | 37:42
- CCO demo in Q360 – quote and order | 39:47
- ICO demo in Q360 | 46:22
- Poll 2: How effective is your CCO / ICO process? What challenges does your company face? | 54:26
- Summary – “Truth Early – with Options” | 55:51
- Poll 3: Which areas does your company feel it could improve upon?
- Q & A
- Wrap Up
Interested in learning more?
- Refer to MasterClass: Project Management v23.01 Scheduling and Forecasting and Release Highlights v23.01
- For a deep dive, check out our Work Breakdown Structure series WBS I, WBS II, and WBS III
- Contact Solutions360 Customer Care team at support@solutions360.com to pre-schedule your upgrade to Q360 v23.02
Q & A – Answers to relevant questions submitted during the live webinar may be found below. If your team is interested in additional training options, please reach out to your Customer Care Team.
Work in Process or Work in Progress: WIP is not simply the work items you are working on; it is anything that has been started but is not yet completed. In terms of Q360 accounting, there is also a WIP General Ledger account on projects – this accounts for shipped material for which COGS have not yet been posted.
No. There are various reasons for Q360 not functioning this way. Primarily, customers have different WBS structures for different types of projects, despite using the same types of labor. If we were to automate that aspect of the system (to assume which WBS code should be used, or create a 1:1 relationship between labor master and WBS code), it would remove some of the flexibility that users currently have in managing different types of projects.
The BI Project WIP report that was demonstrated has “delta” columns that show changes from the previous captured period (the end of the previous month). If more specific periods are required, the Project > Profit tab may be used to set distinct timeframes for review.