Report #: Q0069

Path: Live Data > Live Data Reports > Service Contract Invoicing Projection

Purpose:

The Service Contract Invoicing Projection report in Q360 is a crucial tool designed to provide detailed insights into projected invoicing for Service Contracts over a specified period.  This report helps users plan and forecast their invoicing schedules, ensuring accurate financial planning and effective contract management.

Key Benefits:

1. Accurate Financial Planning:  By offering a detailed projection of invoicing schedules, this report enables users to plan their finances more accurately and manage cash flow effectively
2. Effective Contract Management:  The report helps users track contract start and end dates, billing frequencies, and invoice numbers, facilitating better management of Service Contracts
3. Enhanced Decision Making:  With visibility into projected invoicing, users can make informed decisions regarding contract renewals, adjustments, and overall contract strategy

Filters:

• Time Period Selection:  Users may select the time period for which they want to view the invoicing projections
• Date Filters:  Start and End Dates may be specified to narrow down the report to a particular period
• Company and Branch Filters:  Users may filter the report by Company Number and Branch to get more specific results
• Run and Schedule Report:  Users may run the report instantly or schedule it for automatic generation at specified intervals

Columns:

• CONTRACTNO:  The unique identifier for each Service Contract
• CONTYPE:  Type of contract, typically labeled as “CONTRACT”
• BILLFREQ:  Billing Frequency, indicating how often invoices are generated i.e. monthly, quarterly
• INVOICENO:  The Invoice Number, if available
• STARTDATE:  The Start Date of the contract
• ENDDATE:  The End Date of the contract
• DEPARTMENT:  The Department responsible for the service
• Date Range by Month:  Projected invoice amounts for each month based on the period selected in the filter tab

Usage:

This report is primarily used by financial planners, contract managers, and operations teams to ensure that all Service Contracts are invoiced accurately and on time.  It helps in identifying any potential gaps or delays in invoicing, allowing for proactive management and resolution.

Conclusion:

The Service Contract Invoicing Projection report is an essential component of Q360, aiding users in informed financial planning and contract management.  By leveraging this report, users can ensure timely invoicing and maintain a clear overview of their Service Contract cashflow.