Accounting AP

2:45

Post Direct Payment for a Voucher

Post Direct Payment for a Voucher

From the Direct Payment Queue:

• Note: Only Vouchers with a payment method other than blank or ‘Check’ will appear in the Direct Payment Queue

1. Navigate to Workflow Main Menu > Accounts Payable > Direct Payments bucket OR Accounting Main Menu > Accounts Payable > Direct Payments.  The Direct Payments Queue will open
2. Use the Filters icon to narrow search results as needed
3. Highlight the Voucher you would like to pay directly (or use the checkboxes in the grid) and from the Extended Menu, select Pay Selected
4. A confirmation window will open.  Click OK or No
5. A Make a Payment window will open.  Select a Date and enter a Reference Number if you have one.
6. Click the Okay button
7. If this process is successful, a Success window will pop up.  Click the OK button
8. The processed Voucher will no longer appear in the Direct Payment Queue

From the Voucher:

1. Open a Voucher
2. From the Extended Menu, select the Post Direct Payment option.  Note:  this option will not be selectable if the Voucher Payment Method field is blank or ‘Check’
3. In the Direct Payment Comments window that appears, choose a Payment Date, Early Payment Discount (if applicable), Amount (if needed), Ref No., and Payment Type.
4. When you have completed the above, click the OK button
5. On the Voucher > AP Journal tab, you may drill into the DIRECTPAY line to see the Journal Entries confirming the Direct Payment