Accounting AP

2:43

Voucher Reimbursable Expense Claim Items

Pay Reimbursable Expense Claims – Expenses that require reimbursement will need to be posted and vouchered

Post Expense

1. Navigate to Expenses Review Queue (File Main Menu > Expenses > Review Queue tab).  Note: you must have permission to approve / post Expenses in order for this tab to be visible
2. Use the form filters to narrow your Expense Review grid results
3. Highlight the Expense line(s) you wish to post and from the Extended Menu, select Post Selected Items
4.  A Date selection window will open.  If you wish, edit the Date and click the OK button
5. Both the Debit and Credit for the Expense are automatically written to the GL Journal

Voucher Expense

1. On the Review Queue tab, use the form filters to limit grid results to Unpaid but Posted items
2. Select the desired Expense(s) and from the Extended Menu, select Voucher Selected Items.  A new Unposted Voucher will be created based on the Expense claim.  The Voucher Number will now be listed in the appropriate column in the Expense Review Q grid
3. Open the Voucher that requires reimbursement
4. Click on the Payee / User tab – confirm that the Payee field has been auto-populated with the Payee’s name
5. On the Header tab, put the form in EDIT mode
6. Click the checkmark next to the VendInvoice No. field.  The field will auto-populate with today’s date
7. Save the form, and from the form Extended Menu select Post Voucher.  All associated Journal Entries will appear on the AP Journal tab
8. From the form Extended Menu, select Release for Payment.  Note: Post and Release for Payment may also be completed in a single step by selecting Post and Release for Payment in step 7