This topic explains how the available hours are configured for an employee are calculated in utilization reports and dashboards.

When running various reports or dashboards in Q360, specifically, the Employee Utilization Report or the Employee Utilization Dashboard, the system determines the amount of Available Hours that an Employee has in a particulate period.

This calculation is made using the information entered in the HR > Employee form, Schedule tab.

Q360 takes the difference from Default Start Time and End Time to determine the total number of available hours per day. Then, subtracted from this is the amount of time entered in the Non Available Hours on the Employee record, Details tab.

For each day of the week that is checked on the Schedule tab, that number of hours is deemed available.

For example, to determine the Available Hours for a one week period:
An employee is given a Default Start Time of 08:00  and a Default End Time of 17:00 for a total of 9 hours.
Days of the week that are checked are: Monday, Tuesday, Wednesday, Thursday and Friday
Non Available Hours are set to 1.5 to account for a 1 hour lunch and two 15-minute breaks each day.

9 Hours – 1.5 Non Available Hours = 7.5 Hours Per Day
7.5 Hours Per Day x 5 Days = 37.5 Available Hours

Also subtracted from this amount are any added Schedule days on the Employee Record where the  Schedule Type is flagged as being OUT, as denoted by a “N” value on the “IN” column of the General Code EMPSCEDT.