Accounting AP

3:29

Print Checks

Print Checks

From the Checks to Print Queue:

1. Navigate to either Workflow Main Menu > Accounts Payable > Checks to Print bucket OR Accounting Main Menu > Accounts Payable > Print Checks.  The Checks to Print Queue will open in a new window
2. Use the filter fields to limit returned results.  Note the Next Check No field and the Bank Balance
3. Highlight the Check(s) you would like to print and from the Print icon menu, select “Print Selected Checks”
4. The Select a Date window will open.  Select a Check Date and click OK.  The Print Options window will open
5. Choose your Report No., Destination and Format.  Click the OK button
6. The Check(s) will print including the Invoice Number(s), Invoice Date and Check Amount
7. A confirmation window will open asking if the Check printed correctly.  Select “Yes – Post Run” or “No – Void Run.”  If you select No, an Adjust Check Run window will open.   You may use the fields on this form to make any corrections to data that may have caused the Check(s) to print incorrectly.  Make any necessary adjustments and click the Save button
8. Once correct printing has been confirmed, the Voucher will be removed from the Checks to Print Queue.  The Next Check No and Bank Balance fields will auto-update

From a Voucher:

1. Open a Voucher
2. Click on the Print icon and select Print Check from the menu.  The Check form will open
3. You may edit the Date, Company or Site by clicking in the fields, and you may edit the Pay Amount directly in the Vouchers grid
4. Click the Print Check button.  The Print Options window will open
5. Choose your Print Form, Print Destination and Print Format.  Click the OK button
6. The Check(s) will print including the Invoice Number(s), Invoice Date and Check Amount
7. A confirmation window will open asking if the Check printed correctly.  Select “Yes – Post Run” or “No – Void Run.”  If you select No, an Adjust Check Run window will open.   You may use the fields on this form to make any corrections to data that may have caused the Check(s) to print incorrectly.  Make any necessary adjustments and click the Save button
8. Once correct printing has been confirmed, the Paid Amount and Balance Outstanding fields on the Voucher will auto-update

Optional Positive Pay List:

The positive pay option in Q360 allow you to download a list of issued checks (check numbers and amounts) that can be given to your bank* to match presented checks against this list to detect and prevent unauthorized or altered checks from clearing.

1. Navigate to the Checks to Print Queue (Accounting Menu > Accounts Payable > Print Checks).  The Checks to Print Queue will open.
2. Select a Bank Account in the Bank Account field, and from the Extended Menu, select Create Positive Pay File.  A Select File Format Window will open.
3. Select Output Format from drop down list (each supported bank has their own required format), name your file, and click OK.  File will appear in your recent downloads as a comma delimited .txt file.

*Note: currently supported banks are Bank of America, BBT, Chase Bank, and Eastern Bank.