Create a Balance Sheet:
- Accounting Main Menu > Admin > Designer > Balance Sheet Designer. The Custom Balance Sheet form will open
- Click the ADD icon. The Add Custom Balance Sheet form will open
- Enter a Title and optional Comment. The Balance Sheet No. will auto-populate.
- Click on the Design tab
- To the left of the Statement Design grid, there is a Category icon. Click this and in the modal that opens, click the Add Total or Add Header button. In the Category pop up window that appears, enter the Category Name and then click the OK button. Repeat this for all desired Headers and Totals. Headers and Totals will appear as lines in the Statement Design grid. You may reorder these grid items using the Drag icon, “=” and dropping into your desired new order.
- Add individual Sub Accounts to the above created Headers by highlighting the Header to which you wish to add Sub Accounts (in the Statement design grid). Then, highlight a Sub Account (in the Accounts grid) and click the Accounts grid ADD icon. You will see the Sub Account added to the Statement Design grid under the selected Header.
- Once all Accounts and Sub Accounts have been added, you may wish to add a Total. Add your Total line using step 5 above. Highlight your new Total line in the Statement Design grid and in the Details section of the form, determine how you would like the Total to display and what you would like the Group Type to be. Check or uncheck the Contra Flag and Double Underline checkboxes as needed to further refine your Total lines.
- To calculate the Total, highlight your Total line in the Statement Design grid and then select Categories from the Categories grid. Use the Categories ADD icon to add these under Categories nested under your Total
- Repeat steps 5-8 for Liabilities, Equity – all Sub Accounts listed in the Accounts grid should be used
- Save the form using the form SAVE icon
Notes:
- Headers and Sub Headers may be reordered by dragging and dropping (use “=” icon)
- Custom Balance Sheets may be found at Accounting Main Menu> Reports > Balance Sheet. Custom Balance Sheets will be listed in the Balance Sheet field drop down menu
Run a Balance Sheet:
- Search for a Balance Sheet by opening Accounting Main Menu > Reports > Balance Sheet. The Balance Sheet window will open
- Fill in Time Period and select a Balance Sheet from the Balance Sheet field drop down menu
- Optional: select a Company from the Company drop down menu and enter a Comment in the Comment field (this will appear in the second line of the Balance Sheet when it is printed)
- Click the Run Report button. A Print Report window will open
- Select Report No., Print Destination and Print Format, and click the OK button