Procedures

3:07

Perform a Physical Inventory Count

Perform a Physical Inventory Count

1. Inventory Menu > Physical Inventory Count
2. Click on the Search button to find and resume previous unfinished Inventory Counts
3. From the Extended Menu, select Add to Count
4. OR, to start a new Inventory Count, click on the ADD icon on the Physical Inventory form. The Add Physical Inventory Count form will open
5. Check the Inventory Lock checkbox and confirm this action in the pop up window that appears
6. From the Extended Menu, select Print Variance Report – this is your checklist.  Right click and Export to Excel to print and carry with you if needed
7. Back on the Physical Inventory form, from Extended Menu, select Add to Count.  A pop up window will appear.
8. For Q type items, enter the Master Number in the Scan Code field, or use a scanner to add the Master Number here
9. Enter the Quantity and Location, and click the Save button
10. For A Type Items, add either the Serial Number or Asset Number, the Qty and the Location and then click the Save button
11. When the count is completed, select the Complete the Count option from the Extended Menu.  Note:  once this has been done, you will not be able to add any more Items to this Count
12. Confirm that you wish to complete the count (in the window that opens).  This will remove the Inventory Lock
13. Complete any variances as needed using the Var. Used column in the Inventory Items grid (see additional instruction below)

Remove an Item From a Physical Inventory Count

1. On the Inventory Items grid, highlight the Item(s)
2. From the Extended Menu, select Remove Selected Items from Count
3. Confirm removal in the pop up window that opens
4. Note: Removed Items may be restored to the count by using the Extended Menu option Restore Removed Items

Apply a Variance:

1. On the Inventory Items grid, highlight the Item(s) to which you would like to apply a Variance
2. From the Extended Menu, select Apply Variance to Selected Items
3. Confirm this action in the pop up window that appears (note: this will also post GL entries to adjust the balance of your Inventory accounts)
4. When adjustments have been made, from the Extended Menu of the Inventory Items grid, select Close the Count and confirm this action in the pop up window that appears (this will lock this Count and no other changes or adjustments may be made)