Submitting expenses charged in another currency differs slightly from same-currency expensing.  An example of this would be submitting an expense with a receipt in US dollars that was paid with a Canadian credit card (or vice-versa).

Submit an expense with foreign exchange:

1. Open the Expense Queue from File > Expenses
2. Click the ADD (+) button to create a new expense
3. In the Details sub tab, fill out the required fields – Date, Description, Category and Pay Method
4. Expense Currency (currency of the receipt) and Reimburse Currency (currency to pay to the employee) will default to the currency linked to the employee.  Adjust these to your situation.  Total w/FX will change to reflect the Reimburse Currency
5.  Input Amount and Tax Amount listed on the receipt.  The Total Amount will auto calculate based on these inputs
6. Enter either the FX Rate (if known) or the Total w/FX (from credit card statement).  When one of these is updated, the other will auto calculate
7. Link the expense to a Project No. (select from drop down or search for a project number).  The Link Currency field will auto populate (this pulls from the Company to which that Project is linked).  If the project link currency is different than the previously entered Expense Currency, the system will prompt you to confirm that this selection is correct
8. Save your grid.  Q360 will check for validation errors upon save
   1. Note:  the above fields on the Details sub tab may alternatively be completed by clicking and typing directly in the My Expenses grid
   2. Note:  If a purchase contains multiples of a single item, the individual item price may be entered into the Amount field and the quantity entered into the Qty field.  Q360 will calculate the Total appropriately.  The tax amount in this instance is still entered as the total tax listed on the receipt
9. Highlight newly entered expense(s) and from the form Extended Menu, select Submit Selected Items
10. Your manager will receive a notification that you have submitted an expense for review, and the expense will appear in your manager’s Approval Q grid.  Once the expense has been approved, it will move to the Review Q of whomever is responsible for posting expenses and this person will post the expense for payment