In this MasterClass webinar, we revisit practices to prepare for a fiscal year end. This session lays the groundwork to position you for an expedient year end process and prepare your team to start the new fiscal year.

This webinar was recorded on November 16, 2022.

Target Audience

• Users interested in recommended habits to adopt with Q360 v22
• Users responsible for various departments in the organization

By the end of the session, you will be able to:

• List a set of recommended good habits to adopt to help keep your data “clean”, including monitoring specific Q360 queues across your organization
• Describe the benefits that adoption of these good habits will bring, including ability to publish financials more quickly, avoid surprises and minimize unnecessary manual journal entries
• Leverage Q360 tools to easily establish good daily, weekly, monthly, yearly habits

Agenda:

1. Introduction
2. Common Challenges
   • Items are already processed in reality (but still in system)
   • Items were ‘abandoned’ and no longer relevant (but still in system)
   • Item needs to be cleaned out from system… but not sure how to do so effectively
   • We know how to clean up the item – we just have not gotten around to cleaning it and/or it’s not a priority right now
   • We do not close our months (fiscal periods) on a timely basis
3. Strategies to Overcome Challenges
   • Establish Guidelines
   • Assign Ownership
   • Specify Frequency
   • Leverage Q360 Tools
4. Tools to Monitor and Analyze in Q360
5. Data Integrity Emails
   • Daily email setup as a background job, with link to actual item in error to help troubleshoot
   • Contact support@solutions360.com if you wish to setup
   • Checks for
     • AR invoice balance
     • Deferred Revenue Accounts on Projects
     • Deferred Revenue on Service Contracts
     • Journal entry balance errors
     • Inactive accounts with a balance
     • Incorrect End Dates on Projects
     • Projects with mis-linked Orders
     • Unposted time bill records greater than 7 days
     • Unposted revenue on projects in previous months
6. Demonstration
7. Q & A
8. Wrap Up

Reference: Presentation slides

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