Accounting General

Define one or more Budgets for varying Periods or Date Ranges (e.g., Organizational, Departmental or a mix of cost budgets and income targets)

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Define a Budget

1. Define a budget – Accounting Main Menu > Budgets > Define Budgets
2. Export Load Sheet, import Load Sheet, or create a new Load Sheet
3. Compare Budget to Actual amounts using Live Data Reports

Detailed instruction for Budget creation may be found at Budgets

1. Accounting Main Menu > Budgets > Define Budgets
2. Click the form ADD icon.  A Budget: Add form will open and will display some auto-populated information including the Company No., Fiscal Year, Start and End Dates, and Budget No.
3. Add a Title for this Budget and edit any other information as needed
4. Click the SAVE icon
5. From the form Extended Menu, select Export Load Sheet, Import Load Sheet, or Create a New Load Sheet

Manually Add Accounts:

1. Follow steps 1-4 above and then on the Accounts tab, click the Accounts grid ADD icon and select option “Add Item.”  A new row will appear in the grid
2. Click the grid EDIT icon and add information directly in the grid, Account, Description and Type
3. Click the grid SAVE icon
4. Alternatively, you may use the grid ADD icon to Select One Account, Select All Accounts, Select One Account with Segment, or Select All Accounts with Segment

By Period Tab:

• This tab allows you to view a Budget Period based on the Start and End Dates.  Navigate between periods using the Period drop down menu.
• The ADD icon on this tab will allow you to build a Period
• The Extended Menu on this tab will allow you to Update Actual Amounts, Update Budget Amount from History, or Adjust Budget Globally
  • Update Actual Amounts: will update the values in the Actual column for each Account
  • Update Budget Amount from History: will update the values in the Budget column using the previous twelve months’ Actual values (for the defined GL Account)
  • Adjust Budget Globally: grid must be in EDIT mode.  This option will open a window with several options, Adjust Income %, Adjust Expense %, Adjust Income $, and Adjust Expense $.  Note: updates made here will apply to all Income or Expense GL Accounts (as applicable).

By Account Tab:

• This tab allows you to view a multi-period budget in a rolled-up view for a single Account
• Use the Account drop down menu to navigate between Accounts

Combined Tab:

• This tab allows you to view a multi-period budget in a rolled-up view across multiple Accounts

Budget Grouping instruction for printing purposes may be found at Budget Groups