Project Management v23.01
In this MasterClass webinar, we discuss the benefits of upgrading to v23.01 and new features the Project/Operations team should be aware of. We distinguish between the new Project labor designations, “Projected,” “Target,” “Scheduled,” “Assigned,” and “Actual.” We demonstrate the new Project form, task and child(ren) task setup, scheduling and assignments, and project team member options. Additionally, we relate new project management features to forecasting using our out-of-the-box core reports that tie into project data.
This webinar was recorded on November 15, 2023.
Target Audience
- Project Managers
- Operations Managers
- Optional: Sales Managers
By the end of the session, you will be able to:
- List benefits of upgrading to v23.01 for the Project/Operations team and what to be aware of
- Distinguish between new breakdown of project task level hours: “projected”, “target”, “scheduled”, “assigned”, “actual”
- Demonstrate the new project-related changes in v23.01, including enhanced Project form header, team member options, unlimited child(ren) task nesting, scheduling and assigning labor hours
- Review out-of-the-box core reports that tie in your Project data to forecast labor/material and revenue/cost
Agenda:
- Introduction |0:00
- Benefits | 07:43
- Ease of use
- Flexibility
- Increased visibility into Labor
- Multi-level task scheduling
- Assign multiple resources to a task
- Increased visibility into WIP
- Barriers and Challenges | 10:05
- Reactive resource management
- Inadequate visibility into Sales pipeline
- Inadequate planning and iterative scheduling
- Inadequate assignment of tasks
- Lack of visibility into key reports
- Assumptions | 14:21
- Quick lists match Project Template
- Quotes by WBS
- Create a project from a template (Demo) | 17:52
- Project vs. Financial Start Date
- Install Finish Date
- Project Team tab (22:28)
- Getting started on your project | 23:00
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- Gantt Chart
- Project form definitions
- Task setup
- Child(ren) task setup
- Scheduling labor hours
- Assignment of labor (Responsible vs. Primary Resource)
- Resource Console / Gantt Chart
- Completing assignments / tasks
- Task nesting, scheduling, assignments (Demo) | 34:17
- Forecasting| 45:00
- Labor Capacity Forecast: Q0216
- Project Labor Forecast: Q0215
- Project Hours Schedule Summary: Q0286
- Project Material Schedule Summary: Q0288
- Project Revenue/Cost Forecast: Q0058
- Cash Flow Forecast: Q0231
- Employee Utilization By Labor Type: Q0025
- Summary | 52:50
- Q&A | 54:00
- Wrap Up | 58:00
See more on projects, project management:
Q & A – Answers to relevant questions submitted during the live webinar may be found below. If your team is interested in additional training options, please reach out to your Customer Care Team.
Scheduling resources by Labor Type drives the key forecast reports for the company. Labor Capacity Forecast, Project Labor Forecast, Project Revenue / Cost Forecast, and Project Hours Schedule Summary are the essential building blocks for the One Dashboard.
Typically yes, or from the Project Close Date if that option is selected. Based on your project template, your task dates and durations will shift accordingly based on the selected Start or End Date. Project templates should have appropriate start dates and end dates for the project header as well as the tasks. The expectation is that the Gantt chart appears like a waterfall, or has a flow from one task to another.
Given the flexibility of the new task grid structure and the ability to have unlimited nested tasks, it was viewed as dangerous to have the system automatically update the schedule fields once the project is underway.
The Total Scheduled Hours will be summed at the Phase / Parent / Folder level, but Target is more distinct as it is an additive amount. Target is visible per task and as a total sum in the grid header.
Yes – an ICO may be issued to add or subtract estimated hours to complete hours. This should be forecasted forward based on project status / progress as opposed to trueing-up the past. These hours will be reflected in the Labor and Project Forecast Reports when accounted for in Scheduled hours. CCOs can be added based on client-facing changes to the project – these will impact the Project Hours and Revenue.
Should you have the required infrastructure, Assignments and Tasks can be configured to show up in Outlook with the setup of our Exchange integration.
SOV invoicing is just another method of invoicing (Percent, Fixed, etc.). The Cash Flow Forecast is based on the invoice date, amount, and average days outstanding. In terms of being able to forecast, we would recommend using Percent-type invoicing tasks to align both with your project schedule and the SOV percentages you would likely invoice for the defined period. These tasks would exist purely for the sake of forecasting cash flow.